HALF CORKED WEEKEND – May 24th & 25th, 2024

Without the help of volunteers, the fabulous and successful events in Oliver Osoyoos Wine Country would not be possible. We hope that you will choose to join us in executing our next event!

Our signature event, the Half Corked Marathon, returns this Spring and once again volunteers are needed to help bring a FANTASTIC and SAFE experience to all guests. After the many challenges facing our wineries last Summer followed by an unprecedented cold-snap during the Winter, we are very excited to welcome visitors back to our region.

VOLUNTEER DETAILS

Volunteers will receive an appreciation gift for each shift they cover, as well as a crew shirt.

Please note that Bus Loaders and Race Directors will be at a different locations, so please do not sign-up in pairs for these shifts.

There will be a volunteer orientation meeting on the Tuesday prior to the event weekend where we will provide detailed descriptions of duties and responsibilities. We will also address any questions that may arise at that meeting. While the volunteer orientation session is not mandatory, it is highly encouraged… especially for Race Directors and Finish Line support.

Volunteers are needed for the following areas (see detailed descriptions below and on the sign-up link)

HALF CORKED MARATHON WEEKEND

• Half Corked Registration – Friday, May 24th
• Primavera Dinner – Friday, May 24th
• Half Corked Marathon – Saturday, May 25th
• Dinner at the Farm – Saturday, May 25th

VOLUNTEER TASK DETAILS

RACE REGISTRATION – FRIDAY, MAY 24th

REGISTRATION SUPPORT (daytime & evening)

• assisting the check-in team with controlling the queue
• ensuring people have waivers, filing as needed
• distribution of registration SWAG bags and wine
• these positions will be redirected around the registration area to meet demand

MERCHANDISE TENT (daytime & evening)

• sale of branded merchandise for Half Corked and Oliver Osoyoos Wine Country
• must be comfortable using iPad (provided) supports by Square terminal
• must be comfortable with cash transactions

PRIMAVERA DINNER – FRIDAY, MAY 24th

PRIMAVERA SET-UP CREW(daytime)

• working with a small team of people to prepare the venue site for dinner
• physical set-up of chairs and tables, ensuring supplies are in place for dinner service, sanitization of surfaces, etc

PRIMAVERA BUS TEAM (evening)

• welcoming guests to the venue, checking them off the guestlist
• ensuring guests are informed of the health and safety protocols for the evening, then directing them to their first stop
• directing and loading guests to the buses at the end of the meal, reminding them of bus safety protocols

PRIMAVERA SERVICE SUPPORT (evening)

• responsibilities will vary but primary concern is ensuring safety and sanitization it observed for guests attending the dinner
• assisting with welcoming guests, wine, food, water service. restocking, clearing and sanitizing tables
• assisting with tear-down and clean-up

PRIMAVERA CULINARY SUPPORT (evening)

• assisting the team from The Paella Guys with the plating and service of dinner, pacing of tables and spacing of guests
• FoodSafe certificate preferred

PRIMAVERA BEVERAGE SUPPORT (evening)

• assisting with controlled wine service and advising Organizer if there are problems or suspected overconsumption
• Serve-It-Right certificate required

PRIMAVERA TEAR-DOWN/CLEAN-UP

• physical set-up including dismantling of chairs and tables and preparing the site for next day

HALF CORKED MARATHON – SATURDAY, MAY 25th

BUS LOADERS (morning & afternoon)

• using provided information ensure people loading onto the buses are for the correct upcoming wave
• participants/racers must board the correct bus to the correct start line
• afternoon shift will be loading people onto buses for their return back to Osoyoos
• information of bus pandemic protocols will be provided

RACE DIRECTORS (morning & afternoon)

• situated at key points along the routes as determined by the Organizer and Hoodoo Adventures
• directing participants safely along the course pointing out specific turns or obstacles
• there will be a highway crossing on the “X” rotation, please don’t select this time unless you are comfortable with being on Highway 97
  • there are a couple of less major crossings on Black Sage as per normal

FINISH LINE SET-UP (morning)

• physical set-up of chairs and tables, ensuring supplies are in place for dinner service, sanitization of surfaces, etc

FINISH LINE SUPPORT (afternoon)

• distribution of picnic/lunch packs and wineglasses
• directing participants towards the exit and buses
• unless pandemic restrictions change, discouraging lingering at the Finish Line

FINISH LINE MERCHANDISE TENT (afternoon)

• sale of branded merchandise for Half Corked and Oliver Osoyoos Wine Country
• must be comfortable using iPad (provided) supports by Square terminal
• must be comfortable with cash transactions

FINISH LINE TEAR-DOWN/CLEAN-UP

• physical set-up including dismantling of chairs and tables and clearing the Community Park site for regular visitors

DINNER AT THE FARM – SATURDAY, MAY 25th

FARM DINNER SET-UP CREW (afternoon)

• working with a small team of people to prepare the venue site for dinner
• physical set-up of chairs and tables, ensuring supplies are in place for dinner service, sanitization of surfaces, etc

FARM DINNER BUS TEAM (evening)

• welcoming guests to the venue, checking them off the guestlist
• ensuring guests are informed of the health and safety protocols for the evening, then directing them to their first stop
• directing and loading guests to the buses at the end of the meal, reminding them of bus safety protocols

FARM DINNER SERVICE SUPPORT (evening)

• responsibilities will vary but primary concern is ensuring safety and sanitization it observed for guests attending the dinner
• assisting with welcoming guests, wine, food, water service. restocking, clearing and sanitizing tables
• assisting with tear-down and clean-up

Thank-you from Oliver Osoyoos Wine Country to our wonderful community for their ongoing and invaluable support.